Configuring Gmail Account with Microsoft Outlook (2007)

The web – based email accounts are now frequently used as the easiest and most accurate mode of communication and data sharing. But to stay in touch with these web – based email accounts, the most important attribute that is required is Internet. Without having any connections with the Internet, you may not have access to any of your emails, not even the previously obtained emails.

An important tool for viewing the emails and other data available in web – based email accounts in offline mode too are email clients. Email Clients are desktop based applications using which you can configure your email accounts and view the emails even when you are not connected to the internet.

Microsoft Outlook is the most widely used and preferred email client application. This application, also known as a Personal Information Manager (PIM), can be used for managing the email messages, contacts, calendar items, tasks, notes and journals. Gmail, the most commonly used web – based emailing application is often configured with Microsoft Outlook email client. To facilitate the users, the complete procedure of configuring the Gmail account with Outlook is mentioned below: -

NOTE: - To get started  with the configuration of Gmail account with Microsoft Outlook, you must have the credentials of the Gmail account i.e. the login Email ID and the Password.

Step 1: - Launch Microsoft Outlook by going to the Start Menu and clicking on the Outlook icon.

Step 2: - After the initial window of Outlook appears, click on the Tools tab available on the top ribbon and select E-mail Accounts option from the drop – down menu.

Step 3: - As soon as you click on the E-mail Accounts option, an E-mail Accounts pop – up window appears on the screen. Select Add a new e-mail account option and click Next.

Step 4: - If you want to view or change an existing email account, then you may choose the secondary option i.e. View or change existing email accounts and click on Next.

Step 5: - Now in the next pop – up window, select the POP3 or IMAP accounts settings as per your requirements and click on Next.

Step 6: - After selecting the POP3 option, the new open window asks the credentials as per mentioned in the below image: -

NOTE: -

• Incoming mail server (POP3): pop.gmail.com
• Outgoing mail server (SMTP): smtp.gmail.com

Step 7: - At last, you need to enable the POP settings in your Gmail account. So, log in to your Gmail account, go to Settings and select Enable POP for all mail option under the Forwarding and POP/IMAP options.

After enabling this feature, you will be receiving all the Gmail emails in Microsoft Outlook.